How to choose the perfect wedding destination for you

Locations

November 20, 2021

I’m Aleksandra Kiec and I’m your lead planner and CEO at Direction Events. I have 10+ years currently in the wedding and hospitality industry, I help soulmate-level couples plan their dream weddings in Stunning Grand Cayman

LET'S CONNECT!

Congratulations you are getting married!

This is such an exciting time in your life, and I am sure you can’t wait to get started on all of the planning. Already you must be thinking what is the perfect wedding location for you.

In the beginning, we take anywhere from minutes to hours, to days to be over the moon, crazy ecstatic that we are engaged and then we switch right into wedding planning mode.

Where are we going to get married? Who will we invite? What will it look it? All the ideas and visions and plans start swirling through your head uncontrollably.

This is a great thing, it’s super exciting. Who doesn’t want to plan their dream wedding and share with everyone all the plans they have for the perfect day?

Sometimes couples have already talked about where they are going to get married or what the dream day would look like. Others haven’t even touched the topic and now they are engaged and exploring all that could be for their special day. SUPER EXCITING!

When it comes to planning a lot of people ask me where they should start, what is the most important thing to do first? I don’t really think this is a one answer fits all kind of thing. It’s so different to everyone where the best place to start is.

Don’t get me wrong I can tell you all about budgets and vendor contracts, these will come, but when we are talking about the actual true start of the planning process this is the personal part. This is finding out what really matters to you both and talking about it, writing it down, and getting on the same page.

You will really want to take some time to chat with each other and no one else first to make sure you as a couple are on the same page. That you both know what the perfect day would look like for YOU.

Then you can start talking to others and looking at logistics.

When you take this time … which trust me you should really take this time to talk to each other, discuss the 4 pillars.

What is each of your must haves and don’t cares? Write them down separately to make sure you know both sides.
How many people would you ideally like to share with on your special day with.
What does the financial aspect look like and what are you both comfortable with?
Where would you want to get married.

It is so important to understand what you both want from all these areas of the wedding. In areas where you are not on the same page, talk about it, find the balance. This is your first task on the road to your marriage, find balance.

Taking this special time and having this openness with each other will make the whole experience so much more stress-free and enjoyable as a couple.

Now that you have chatted these things through and have a good understanding as to what both are looking for it’s time to look at the fun decision of choosing the perfect wedding location for you.

This really is the most exciting time as the world really is your oyster and you can get married anywhere in the world that you desire. It used to be so much more limiting but now getting around is so easy and destination weddings are the norm.

These are things that you will want to consider when you are choosing the perfect location for you:

How far are you willing to travel?

Now this is not just for you but for your loved ones as well. If you are eloping and it is just the two of you, I think that things like travel time are much less of a constriction but if you are having a wedding and inviting family and friends you will want to consider how big of a trip is too big of a trip.

I personally think that anything 10 hours and under is fair game. Now for some people even this could be challenging so really think about who your guest list would entail and how this would affect them.

Are long travel times doable? Not only physically but for length of stay. If taking a 8-10 hour flight most guests would want to consider taking an extended trip for up to 2 weeks making this their annual holiday. Is that amount of time doable for your guest list?

Also, remember that long hauls can mean time changes and that can mean jet lag. How will this make you and your guests feel? Will this affect timing and your overall wedding day?

2. Are there size capacities?

If you are travelling to a small island do, they have venues that can hold your guest count?
Are there enough accommodations available for everyone?
Is there flight capacity for everyone?

When travelling to other destinations there is not always the capacity to hold larger groups for a weekend or more. You will want to research to make sure that the destination you are looking at has room for your ideal guest count.

For example:
Autocamp Yosemite is a super fun and unique wedding destination venue but they have a capacity of 48 people.
Santa Caterina in the Amalfi coast is stunning but can hold 45 max.
Sassaba Africa– a dream, but can take 25 max.

Now you do not have to stay in a boutique space but before you fall in love with a space make sure it has the capacity for your invite list.

3. What is the local currency?

It is always good to look at the local currency and see what the exchange rate is. This will play a large factor in working with not only your own budget but also understanding if it will make it more expensive and less reasonable for your guests.

Keeping within budget is so important but also having certain things will be important for you so understand if the exchange rate will affect that. In some cases, you will even find it’s in your favour and a great reason to get more bang for your buck. For example- if you live in the states are looking Morocco the exchange is hugely in your favour at .11 to the Moroccan dollar.

4. What are the local logistics?

There are many things logistically that can affect your wedding based on the location. For example, in Paris you need to be in the country for 40 days before you can legally get married there. If it is on your important list to make sure your wedding day is fully legal and binding, then this would not be an option. If you don’t mind getting your actual marriage license before or after in another country, then this can still be on your list.

Some countries don’t allow live music on a Sunday, or ceremonies after sunset or any drinking after midnight.

It is so important to understand the local logistics of where you are considering making sure they work for all of your other dream elements before diving in.

5. What is the local weather like?

If you are set on having a July wedding in some places this will be rainy season or hurricane season so having a wedding outside may not be possible. Depending on the time of year there can be weather restraints that can really affect your big day. If you are specific about wanting a Christmas snow wedding, know the reality of snow in your location.

It is good to know what the local weather locks like to help you either in choosing the location or choosing the perfect date/ time of year to get married.

Great article from Zig Zag on earth all about travel safety

6. How safe is the destination?

Having your wedding should be a memorable time and you should feel nothing but ease and relaxation. Be conscious of how safe the location is that you are looking at and if there are any things you need to know regarding safety.

This can be anything from understanding if the tap water is safe to drink, to local plants and animals that can be dangerous or current political issues that are causing safety issues.

Make sure to check if there are certain vaccinations or medications that are required for certian destinations.

Know your locations risk factors and weigh them out for you and your guests.

7. Can it check most of your boxes?

Take that list you both made of the must haves and don’t cares and see how many of the boxes each location checks. If a sunset ceremony, in the sand, with no humidity in January is your must haves than the Caribbean is going to be the place for you.

If Christmas wedding in the snow with a castle for 400 people to sleep in is your must haves, then Lausanne lakeside castle in Switzerland is the place for you.
If 10 people on adventure safari in the outback off the grid is on your must haves, then Zebra Hill is for you.

There are so many amazing places in the world and you can love them all but you just want to make sure that the destination you choose checks most or all of you must haves list (for both of you).

Chicago Style Weddings – The 9 vendors you cant live without

8. What are the local vendors like?

When having a destination wedding it can be challenging to plan from a far so choosing a destination that has great local vendor support is key. You want to have people with their feet on the ground that you can trust and rely on in order to remove unnecessary stress.

Research who the local vendors are, reach out, see how quick they respond and how helpful the response is.

Always remember to follow your gut and make sure there is a reliable connection.

If having a small intimate venue talk to the venue, they may offer these services. IF not, they will have great planner recommendations. If having a large wedding reach out to a planner or if you find a vendor you love (photographer, florist, make-up artist) reach out and ask them for their recommendations. If you find one person that you love because they are on top of things and make you feel safe odds, are they work with like-minded people.

Finding the right destination may seem like a process but the key to all of this is to make sure that you are enjoying the process. Make it a date night. Order pizza and a bottle of wine and research together. Dream of what your wedding could look like in all different destinations and venues. Its super fun to think about all they could be even if they are not what ends up happening.

If you are so busy and just can’t even think about researching locations don’t stress, there are people that can help you with this. There are many services that help with destination wedding planning and location research., including ourselves. Lets chat about it!

Just know that the perfect location is so personal to you and what you desire as a couple. As well as how it will fit in your overall vision. However, if you take the steps above I am sure you will find the PERFECT wedding location for you, your Hubbs and all of your loved ones.

We would love to know where you are considering. Leave us a comment below on your top picks or where you are getting married, and we will happily share any information we have on your destination.

The Road To A Caribbean Destination Wedding

Having a destination wedding in the Caribbean is unlike anything else in this world. Otherworldly settings are practically everywhere you turn, and you can actually feel the romance in the air. Unfortunately, relying on the atmosphere alone is not enough to make your wedding everything you’ve hoped for. By talking to your married friends, they’ve most likely raved about how this is a once-in-a-lifetime experience you’ll remember for a lifetime. Still, most of them probably omitted the fact that pulling off a flawless destination wedding requires hard work. We all want the process to be as simple as putting two and two together, but the reality is much more complex.

As beautiful as they are, Cayman Islands destination weddings carry a lot of logistics with them. From the venue and vendor choices to the song you want to play for your first dance, you have to think about various aspects. Doing this by yourself can feel like the whole weight of the world falls on your shoulders, and the feeling is much more intense, considering the fact you’re planning a celebration far away from home. Luckily, a luxury Caribbean wedding planner can provide the ultimate relief, making the whole process both enjoyable and seamless!

Choosing The Perfect Wedding Planner

However, a new issue emerges - who should you choose? Considering your affinity toward the finer things in life, an average wedding planner won’t do the trick. You need someone who will guide you throughout the entire process, see the vision through your eyes, go over and beyond to realize it, and inform you about even the tiniest details about the most special day of your life. Clearly, a luxury wedding planner is the ideal option for you. But you haven’t narrowed down your search just yet!

You see, all of us wedding planners have unique traits that make us special. Some have a predetermined selection of venues and vendors, assuring you this is just what you need, yet disregarding your vision altogether. Others promise you the wedding of a lifetime. While they may deliver it, the moment the wedding bells toll, they flee the scene in the blink of an eye. Naturally, you guessed it; this isn’t typical behavior because many things need to be taken care of during and after the celebration. What you’ve read now might make you feel like you’ve reached the end of the line and there’s no hope for you to get the Cayman Islands destination wedding of your dreams. But as you know, light always appears at the end of the tunnel – consider us this light!

We know how much you want your celebration to be special and truly unique, so you’re willing to do everything to make it come to life. As luxury Caribbean wedding planners, we promise we’ll achieve exactly what you’re looking for and even exceed your expectations! To ensure we’re the perfect choice, we have prepared this article to show you what makes us unique wedding planners and how we differ from the rest.

What Makes Us One-Of-A-Kind

Unlike most destination wedding planners, we only take a limited amount of events per week, meaning we’re reserved for you and only you! More specifically, we only take one event group every two weeks, so you have our undivided attention pre-, during, and post-celebration. While it may be obvious why this is our preferred working method, allow us to be fully clear. As previously mentioned, Cayman Islands destination weddings can get incredibly stressful, especially when it comes to planning them. The last thing you want is to think of all the logistics, which can be rather tedious. Instead, let us lift that burden and take care of all these things for you. You might find this quite odd, but they provide a world of excitement for us – we truly love our job down to the last detail! Ultimately, the only task you’ll have is to let your hair loose and savor every moment of your wedding.

Aside from being your guiding light, we also want you to consider us your friends who know your wedding vision in and out. From the initial contact, we’ll take the time to get to know you fully. Your desires are fundamental to us, but we also want to know what makes you unique as a couple. This is the only way to make your Cayman Island destination wedding truly yours and one-of-a-kind. With that, be sure to tell us what excites you, and don’t omit a single thing about your refined preferences. Sharing this will contribute to a quintessential experience that will be etched in your memories forever!

Your choice of vendors should also be of utmost priority when planning your big day. Naturally, you want nothing but the best, which is why you should choose us as your luxury Caribbean wedding planner. However, while we can do all of the work for you, other vendors play a major role in making your event simply perfect. You can rely on us entirely if you don’t know which ones to go for. Our years of experience have granted us the opportunity to meet numerous professionals who excel in their work, so rest assured you’ll be in safe hands throughout the entire process. Alternatively, if you have your own vendor selection, we’ll attend every single meeting, ensuring your vision is executed down to the T. In addition, since we’re local destination wedding planners, we’ll also provide many suggestions for some of the top venues and accommodations tailored just for you.

Once the puzzle pieces slowly start to fall into place, you’ll know every single update through our digital platform. You’re aware a lot of things happen behind the scenes, and while you may trust your Cayman Islands wedding planner, it can be incredibly nerve-wracking if you’re not fully aware of them. To avoid any last-minute surprises, we’ll include every single aspect that goes into your celebration, and you’ll be in the loop of any changes that may arise. Of course, we won’t decide on anything before we consult with you!

To make the planning process even more streamlined, we’ll create highly detailed timelines, ensuring everything goes precisely as planned. This primarily involves communicating with the other vendors so everyone will be in the right place at the right time – all the time! Still, sometimes, your guests can “interrupt” your timeline simply because they don’t know what they should do. We take care of that as well! We’ll specifically design your bespoke wedding website, including all the information for local needs such as transportation, accommodation, activities, and general island needs.

Although we’re luxury Caribbean wedding planners, that doesn’t mean we don’t pay mind to your budget. We’re very mindful that every dollar counts, but we also don’t want you to compromise at any point. What makes us stand out is our dedication to your investment. Once you fill out the questionnaire we’ll send from our initial contact, we’ll work our magic and provide recommendations to give you a premium experience while staying reasonable regarding your funds. Again, we’re locals, so best believe we’ll provide exactly what you need with wise budget management but without compromising quality.

How We Execute Your Day To Perfection

The two weeks leading up to your Cayman Island destination wedding is when you’ll feel your jitters going through the roof. While other planners may simply tell you to calm down and embrace these moments, we’ll be right by your side, offering a helping hand whenever you need it. As soon as you arrive at your destination, we’ll schedule a pre-wedding meeting to ensure everything will be absolutely perfect.

Still, it’s not uncommon for expected occurrences to arise. Sometimes, the weather may not work in our favor, your attire might tear, and missing or damaged items (which happens surprisingly often) might nip a bud in our plans. The reason why we’re luxury Caribbean wedding planners is the fact that we always have a backup plan set in place. Are heavy clouds coming your way? We’ll place a tent, ensuring no raindrop ruins your ethereal celebration. Is the excitement becoming too much to bear? We’ll provide the most comforting hug and help you return to your center. Simply put, if you choose us, know that every aspect will be taken care of so you can fully relax and immerse yourself in this unparalleled experience.

Once the big day arrives, we’ll be the first ones to arrive on the scene. Not only that, but we’ll stay with you until the very last guest leaves - and even further! Speaking of guests, we know how important your loved ones are to you, which is why we take care of them, especially your immediate wedding party. It’s very easy to get dehydrated or feel incredibly hungry throughout the festivities. This is entirely out of the question with us as your Cayman Island wedding planners. Every one of your guests, even your Aunt Suzy, who has had too many drinks, will be handled and nurtured with the utmost care. Anything that comes up will be immediately addressed so your experience goes through without a single hitch.

The Final Scene

Remember how we said we’d be the last to leave the show? We do mean it! Unwanted situations can arise at the worst possible moments, but luckily, you’ll have us as your luxury Caribbean wedding planners in your corner to swiftly take care of them. Also, once all the festivities are over, you’ll want to return to a serene environment to savor your newlywed bliss and revel in the magnificence that just happened. Normally, your wedding suite will most likely be messy, considering all the planning you’ve done, but that’s not the case with us. As previously mentioned, we handle all the small details, even those as tiny as cleaning up your hotel room. We want you to have a truly exquisite experience, which is why we’ll work our best to deliver it. After all, you deserve it!

So, what’s the takeout? Simply know that we care – not just for you, but for every member involved in your special day. We’re not a company that just wants to take your money, organize a subpar celebration, and call it a day. On the contrary, we take great pleasure in our work, which is why our clients always have a uniquely-tailored astounding wedding. We’re unlike any other luxury Caribbean wedding planner, so rest assured that your celebration will be precisely as you’ve envisioned.

Finally, take the time to understand exactly what we bring to the table fully. Are we the perfect fit for you? Do we offer everything you have hoped for and more? Do you believe we’re the right people to turn your extraordinary wedding vision into reality? If the answer to all of this is ‘yes’, contact us, and let’s start planning your most iconic event. Together, we’ll create a wedding that exceeds even your wildest expectations.